Baby Shower Planning and Checklist

  • 4.8 (5 Votes)

Know all about planning your own baby showers and learn ways to maintain your baby shower checklist in this article. Also understand the factors to look for before deciding the favorable time to throw your baby shower.

Are you expecting your first child? Are you looking forward to celebrate the happiness of first child but don't know how to plan and celebrate your own baby shower? If you are one of those then go through this article and plan your own baby shower function.

A baby shower is actually a function or celebration for the expected or delivered birth of a child. It is for the mother and it is meant to signify the transformation of a woman into a mother.

1- Who can throw baby shower?Unlike other functions, baby showers are not supposed to plan by the expected mother. Usually a close family member, close friend, a coworker or a relative organizes it. But if you are actually a party animal and love to plan everything on your own or in case everyone around you is busy, then do go ahead and plan a shower for yourself. You can ask any of your friends to send the invites and collect the RSVPs. And timing is equally important, as you should be celebrating it at around 4 to 5 weeks before the due date. This will allow you to shop yourself and buy necessities as per your liking.

2- Baby shower for the second and third baby:As baby shower is about celebrating new life, and its completely fine if people want to celebrate each of their child’s birth. You can even plan small get together or brunches with friends if you want to keep the budget low.
 Baby shower planning

3- Fix a date and time:It is suggested to celebrate baby shower when expected lady is 7.5 months pregnant as she will be safely into her pregnancy by then. This time will also let her and her partner, organize their gifts after the event and sail throw those feelings admiring the new life who is about to entre the new world.

4- Choose venue and prepare the guest list with budget:Pre plan and pre select the number of guests based on your budget. Hosting a party at your place won't cost you much compared to reserving a place in a restaurant. However you can consider a hotel or restaurant if you have a large guest list.  

5- Crafty games:Many of the showers include gift-opening, games, eating and drinking. The motto behind these activities is to keep people entertained and engaged. You can start the activity once everyone is there.

6- When to open gifts, is it before or after shower?We all love to see tiny clothes and stuffed toys but if you have a gift pile then opening gifts can become a tedious job for guests. Also it may make some of your friends feel bad especially those who might have got you smaller gifts. So, decide with your host when to check the gifts. But the best time is to unpack them later after the shower.


Checklist one should follow for planning the baby shower

1. Seven weeks in advance

a- Consult with guest of honor and set date and time. Prepare guest list with full names and addresses.

b- Select the venue i.e. deciding where you will celebrate. You can choose your home or you may need to reserve a party room or restaurant.

c- Choose caterer or food provider if catering is an option - until you decide to do the make or buy invitations.

d- You can decide whether you want a specific theme or motif.

2. Six weeks in advance

a- Making invitations for mailing.
Baby shower

b- Ask the guest of honor if she has cataloged for the gifts and if she has then you can also include a small card with invitation listing what she has got.

3. Five weeks in advance

a- Mail the invitations and plan the menu.

b- Keep a check on tables, chairs and tablewares to ensure that your arrangements are proper. You can also get these things on rent.

c- Decide on decorations and flowers. You can also prepare a list of props, prizes and party favors you need.

d- You can also decide on return gifts.

4. Three weeks in advance

a- Buy and make decorations.

b- Prepare a list of food and beverages you need.

c- Purchase the gift for guest of honor.

d- Wrapping all the gifts.

e- For picking and bringing the guest of honor to the venue designate a person.

5. Two weeks in advance

a- Confirm the reservation if you are using party space or restaurant.

b- If celebration is arranged at your place then decide the utensils, table linens, serving dishes and napkins you will use.

c- Reconfirm the plans with caterer.

6. One week in advance

a- Call the ones who have not responded to RSVP.

b- Prepare the freeze ahead dishes.

c- Re-confirm with the guests to whom you have asked to bring food or special items.

7. Two days in advance

a- Shop for the perishables and other remaining supplies.

b- Prepare the food, which can be made in advance.

c- Set the table(s).
Baby shower two days in advance

d- Get in touch with the guest of honor.

8. One day in advance

a- Finish with preparing food or picked up the prepared foods in case if you are not cooking.

b- Set up extra chairs or tables for guests.

c- Also, set up small table or basket for baby carriage as well as holding gifts.

9. The baby shower day

a- Wake up call to the guest of honor.

b- Reach at the venue at least an hour before.

c- Set out the food apart from the items that are required to stay warm or cold.

d- Introducing the guests with each other.

e- Let all mingle with each other, play games and take pictures.


 Hope this article gave you an idea on baby shower planning. Follow Ela woman blog to get regular updates on fertility health and treatments.

Dr. Kavita Jaggi Agrawal

About The Author

Infertility Specialist, Obstetrician Dr. Kavita Jaggi Agrawal

Dr. Kavita Jaggi Agrawal is an obstetrician, gynecologist and infertility specialist who is providing her valuable expertise in the field of gynecology and infertility issues. She ensures that the patients receive the required fertility treatments well on time. Dr. Kavita specializes in the treatments like High Risk Pregnancy Care, In Vitro Fertilization (IVF) and Reproductive Medicine. Currently, she is practicing at Amit Jaggi Memorial Hospital, Vibhav Nagar, Agra.


  1. How to survive baby showers when you are infertile baby showers, Elawoman - 2017



Ganga Jha

I am planning a baby shower for my daughter in law and I was so confused. The pattern listed in this article really helped me a lot.

Oct. 5, 2018, 12:49 p.m. 5.0


Arpita Choudhary

The baby shower is an old ritual followed in every country even in India. Offering gifts to the expecting women and her child with lots of blessings.

Sept. 28, 2018, 3:45 p.m. 4.5


Gunjan Dixit

I was planning a surprise baby shower for my wife and came across this article on the baby shower. Just loved the baby showing planning checklist!

June 1, 2018, 12:38 p.m. 5.0


Netaji Kinake

Interesting concepts from the western world.

March 8, 2018, 6:52 p.m. 4.5


Mita pandey

My first baby shower was planned by my sister and friends and it was an amazing feeling. If I would be pregnant again then, surely I am gonna try this checklist.

Feb. 23, 2018, 4:37 p.m. 5.0

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