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    Resignation Letter Writing Samples and Tips

    • 4.5   (1 Votes)
    Medically Reviewed by Dr. Deepika Tiwari - MS, MBBS on 14 Sep 2019 - Written by Dr. Meenakshi Sauhta - MBBS, DGO, MD - Grammatically Approved by Dr. Kavita Jaggi Agrawal - MS, MBBS

    The resignation letter is the most important thing when one is ready to resign from a job. It is a short letter formally advising the employer that the employee is leaving the job. One should refer some resignation letter samples and resignation letter format before writing the final one.

    A resignation letter is just a short and formal letter, which tells the employer about the exit of the employee from the current job. It can help the employee maintain a positive relationship with the old employer by leaving with a strong and positive final impression, while also paving the way to move on. In this article, we will know about things to be included in a resignation letter, resignation letter writing tips, resignation letter samples, resignation letter format etc.

    In this article, we will look at:

    1. What is the importance of a resignation letter?
    2. What are the things to be included in a resignation letter?
    3. How to write a resignation letter with two weeks' notice?
    4. How to write resignation letter new job opportunity?

    1. What is the importance of a resignation letter?

    A resignation letter is written to announce to human resources, superiors, and colleagues when someone intends to leave the current position. One never knows when someone might need that previous employer for a reference, so it makes sense to take the time to write a graceful and professional resignation letter. The resignation letter also provides official notice that someone is terminating their employment with the company.

    Resignation think

    2. What are the things to be included in a resignation letter?

    • When someone resigns from their job, it is very important to resign with poise and professionalism. For this purpose, one should refer to the resignation letter format. It is advisable to give adequate notice to the employer, write a formal resignation letter, and be prepared to move on prior to submitting the resignation letter.
    • Resignation letters not only describe the intent of the employee to leave but also provide information about the last day worked and other requests or information. This eases the switch for both employer and employee.
    • In order to maintain a positive and graceful exit from the job, a letter of resignation is very necessary. It often thanks the employer for the opportunities provided and mention experiences gained or how the employee enjoyed their time there at the company.
    • Resignation letters also offer to help in the changeover, whether it be recruiting or schooling the new replacement. In this way, both the employer and the employee can leave the situation with closure and a sense of respect and cordiality. Resignation letters are not an appropriate place for complaints of the employer or colleagues.

    Tips for Resignation Letter Writing:

    Under some circumstances, such as a cross-country move or a decision to focus on parenting, it makes sense to disclose the reason for the resignation, but in many cases sharing the details about why one is resigning is not necessary. Keeping the resignation letter writing brief and to the point is profitable. It is not required, but offering to help during the transitional period is generally appreciated.

    Guidelines for Resignation Letter Writing and Formatting:

    Length of Resignation Letter: Keep the letter of resignation concise. No wants to write pages and pages about their new job or why they dislike the current one. Most of the resignation letters are not more than one typed page.

    • Font and Size: It would be preferable to use a traditional font such as Times New Roman, Calibri or Arial. The font size should be 10 or 12.
    • Format:The letter of resignation should be single-spaced with a space between each paragraph. Use about one (1) margin and align the text to the left side.
    • Accuracy: Be sure to edit the resignation letter before sending it. Show it to a career counselor or ask a friend to review it.
    • Email or Mail: It is always best to resign in person, and then send a letter of resignation. However, if circumstances do not allow speaking to the manager in person and one does not need to let them know right away, it would be better to send a resignation email. The sent email should follow the same guidelines as a formal resignation letter.

    How to Arrange a Resignation Letter?

    • Header: A resignation letter should begin with both the employer's and the employee's contact information like name, title, company name, address, phone number, and email followed by the date. If this is an email rather than an actual letter, then include the contact information at the end of the letter, after the signature.
    • Salutation: Address the letter of resignation to the manager. Use their formal title (Dear Mr./Mrs./Dr. XYZ)
    • Paragraph 1:State about the resignation and include the date on which it will be effective. Check the contract to see how much notice is required to give to the manager.
    • Paragraph 2: It is not necessary but if someone wants to tell why they are leaving (i.e. beginning another job, going back to school, taking time off), then they can state that reason. If someone chooses to say why they are leaving, be positive and focus on where they are going next, not on what they disliked about the current job.
    • Paragraph 3: Unless someone knows that they will be completely unavailable, it would be better to say that they are willing to help with the transition that their leaving will cause.
    • Paragraph 4: If someone likes a letter of reference from their manager, they can ask for it here.
    • Paragraph 5: Thank the manager for the opportunity to work for the current company. If someone had a particularly good experience, they can go into a bit more detail about what they appreciate about the job.
    • Close: Use a formal and graceful signoff, such as "Yours Sincerely" or "Sincerely".
    • Signature: End with the signature, handwritten, followed by a typed name. If this is an email, simply include the typed name, followed by contact information.

    Resignation Letter Samples

    Now, we are providing some of the best resignation letter samples for reference. Sometimes the letter of resignation is given with a notice period and it can also be on an urgent basis in some cases. It is up to the employee whether they want to disclose the reason or not.

    3. How to write a resignation letter with two weeks' notice?

    Dear Ms. Juneja:

    I’m writing today to bring under your notice that I will be resigning my position as a receptionist effective three weeks from today. I have enjoyed my time here at KRS Technologies, and I would like to thank you for the opportunity and training you have provided over the past three years.

    Please contact me with any questions, and I will be happy to help with the preparations you need to bring in a new receptionist. My email is [email protected], and my mobile number is 999-999-9999.

    Mr. Ramesh Nagar

    4. How to write resignation letter new job opportunity?

    resignation letter format

    Dear Mr./Ms.XYZ:

    I am writing to formally notify you of my resignation from my position at the company. I was recently offered a new opportunity with a company located very close to my home, and I have decided to take their offer. At present, I spend several hours a day commuting and this new job opportunity will allow me more time with my family outside of work. My last day of employment with the company will be May 30th of this month.

    My years at the company have been some of the best days of my life. I will miss my job and the incredible colleagues I have had the pleasure of working with throughout the years. I cannot thank you enough for the opportunities and experiences you have provided me during my time with the company. I appreciate the support and thank you for understanding my situation, and I wish you all the very best. Please let me know if I can be of any support during the last few weeks of my time here.

    Your Typed Name

    Hope this article was helpful to you in getting the complete information on how to write a resignation letter. For more such informative and entreating articles, you can refer to Elawoman blogs. You can also refer Elawoman blogs for information on infertility treatments. For any query, feel free to call and discuss on the given number: +917899912611.

    Dr. Meenakshi Sauhta

    Written by

    Laparoscopic Surgeon, Gynecologic Surgeon

    Dr. Meenakshi Sauhta is a reliable infertility specialist and laparoscopy surgeon, who provides high success rate in infertility treatments. She has rich years of experience in the field of Gynecology and Infertility Treatments. She is also an expert in Tubectomy, Hysterectomy, Fibroid as well as Cyst Removal. She completed her MBBS and MD from MGIMS under Nagpur University in 1988 and 1994, respectively. She also completed her DGO from the same college in 1990. She is well-known for providing high success rate in infertility treatments as she incorporated modern tools and technology in her practice. She is a highly qualified infertility specialist and a valued member of the Maharashtra Medical Council, Haryana Medical Council, and Indian Medical Association.
    Dr. Meenakshi Sauhta has trained in reputed hospitals under the guidance of talented professionals and is currently working at Max Hospital in Gurgaon. Furthermore, she has received many awards and recognition, some of which are presented by world-renowned organizations. She was elected President of Gurgaon Obstetrics and Gynecological Society In 2013 and was an editor in ObsGyne Update Journal of Gurgaon Society. Dr. Meenakshi Sauhta also received recognition as a super trainer in Adolescent Health Care in IMA Headquarters. She also stood as an Executive Member in Indian Medical Association, Gurgaon. Owing to her three decades of excellence in infertility treatments she is registered under 61102 of Maharashtra Medical Council, 1989 and 3920, Haryana State Medical Council, 2009. She presently associated with Max Hospital in Gurgaon.
    Max Hospital is one of the top fertility hospitals of Gurgaon. The team of doctors at the hospital has treated over 5 lac patients across 25 specialties like Cardiac Sciences, Minimal Access and Laparoscopic Surgery, Urology, Orthopedics, Aesthetics, Neurosciences, and Reconstructive Surgery and Nephrology. The hospital also has a huge accommodation facility with well-furnished and clean rooms. The hospital has state-of-the-art health-care facilities including endoscopy unit, Radiology and pathology diagnostics and other support specialties. Max Hospital strives to give its patients a personalized treatment with full compassion and care. Moreover, The hospital provides the best Pregnancy care and fertility services as per the requirement and budget of patients across different parts of India and world.

    1 Comment


    Rasesh Raguraman

    Feb. 20, 2019, 4:35 p.m. 4.5

    Leave a Comment



    The information displayed on this webpage covers general information on several medical conditions, fertility treatments, IVF ICSI, surrogacy procedure, home remedies, and their respective treatments. The exclusive purpose of the displayed information is for the sake of general understanding and it has been collected from open sources which heavily rely on research and laboratory tests. However, the information shared here should not be considered as a medical advice or an alternative to consultation with a registered medical practitioner or licensed healthcare professional.

    It is not advised to self-diagnose or treat any medical condition or disease following the information given in this article. We insist you to consult a registered practitioner and never try to replace their advice or discontinue treatment in between by relying solely on the information obtained. External links to different websites as well as videos given on the website serve the purpose of sharing knowledge only. Ela being an Independent Medical Information platform is neither responsible nor guarantees the authenticity, reliability, and accuracy of these videos and websites in any way. We do not intend the information displayed here to be used for a medical emergency, if you seek medical attention for yourself (or any other person with whom you want to share the information with), we advise you to directly get in touch with the hospital or the doctor.

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