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The resignation letter is the most important thing when one is ready to resign from a job. It is a short letter formally advising the employer that the employee is leaving the job. One should refer some resignation letter samples and resignation letter format before writing the final one.
A resignation letter is just a short and formal letter, which tells the employer about the exit of the employee from the current job. It can help the employee maintain a positive relationship with the old employer by leaving with a strong and positive final impression, while also paving the way to move on. In this article, we will know about things to be included in a resignation letter, resignation letter writing tips, resignation letter samples, resignation letter format etc.
In this article, we will look at:
- What is the importance of a resignation letter?
- What are the things to be included in a resignation letter?
- How to write a resignation letter with two weeks' notice?
- How to write resignation letter new job opportunity?
A resignation letter is written to announce to human resources, superiors, and colleagues when someone intends to leave the current position. One never knows when someone might need that previous employer for a reference, so it makes sense to take the time to write a graceful and professional resignation letter. The resignation letter also provides official notice that someone is terminating their employment with the company.
- When someone resigns from their job, it is very important to resign with poise and professionalism. For this purpose, one should refer to the resignation letter format. It is advisable to give adequate notice to the employer, write a formal resignation letter, and be prepared to move on prior to submitting the resignation letter.
- Resignation letters not only describe the intent of the employee to leave but also provide information about the last day worked and other requests or information. This eases the switch for both employer and employee.
- In order to maintain a positive and graceful exit from the job, a letter of resignation is very necessary. It often thanks the employer for the opportunities provided and mention experiences gained or how the employee enjoyed their time there at the company.
- Resignation letters also offer to help in the changeover, whether it be recruiting or schooling the new replacement. In this way, both the employer and the employee can leave the situation with closure and a sense of respect and cordiality. Resignation letters are not an appropriate place for complaints of the employer or colleagues.
Tips for Resignation Letter Writing:
Under some circumstances, such as a cross-country move or a decision to focus on parenting, it makes sense to disclose the reason for the resignation, but in many cases sharing the details about why one is resigning is not necessary. Keeping the resignation letter writing brief and to the point is profitable. It is not required, but offering to help during the transitional period is generally appreciated.
Guidelines for Resignation Letter Writing and Formatting:
Length of Resignation Letter: Keep the letter of resignation concise. No wants to write pages and pages about their new job or why they dislike the current one. Most of the resignation letters are not more than one typed page.
- Font and Size: It would be preferable to use a traditional font such as Times New Roman, Calibri or Arial. The font size should be 10 or 12.
- Format:The letter of resignation should be single-spaced with a space between each paragraph. Use about one (1) margin and align the text to the left side.
- Accuracy: Be sure to edit the resignation letter before sending it. Show it to a career counselor or ask a friend to review it.
- Email or Mail: It is always best to resign in person, and then send a letter of resignation. However, if circumstances do not allow speaking to the manager in person and one does not need to let them know right away, it would be better to send a resignation email. The sent email should follow the same guidelines as a formal resignation letter.
How to Arrange a Resignation Letter?
- Header: A resignation letter should begin with both the employer's and the employee's contact information like name, title, company name, address, phone number, and email followed by the date. If this is an email rather than an actual letter, then include the contact information at the end of the letter, after the signature.
- Salutation: Address the letter of resignation to the manager. Use their formal title (Dear Mr./Mrs./Dr. XYZ)
- Paragraph 1:State about the resignation and include the date on which it will be effective. Check the contract to see how much notice is required to give to the manager.
- Paragraph 2: It is not necessary but if someone wants to tell why they are leaving (i.e. beginning another job, going back to school, taking time off), then they can state that reason. If someone chooses to say why they are leaving, be positive and focus on where they are going next, not on what they disliked about the current job.
- Paragraph 3: Unless someone knows that they will be completely unavailable, it would be better to say that they are willing to help with the transition that their leaving will cause.
- Paragraph 4: If someone likes a letter of reference from their manager, they can ask for it here.
- Paragraph 5: Thank the manager for the opportunity to work for the current company. If someone had a particularly good experience, they can go into a bit more detail about what they appreciate about the job.
- Close: Use a formal and graceful signoff, such as "Yours Sincerely" or "Sincerely".
- Signature: End with the signature, handwritten, followed by a typed name. If this is an email, simply include the typed name, followed by contact information.
Resignation Letter Samples
Now, we are providing some of the best resignation letter samples for reference. Sometimes the letter of resignation is given with a notice period and it can also be on an urgent basis in some cases. It is up to the employee whether they want to disclose the reason or not.
Dear Ms. Juneja:
I’m writing today to bring under your notice that I will be resigning my position as a receptionist effective three weeks from today. I have enjoyed my time here at KRS Technologies, and I would like to thank you for the opportunity and training you have provided over the past three years.
Please contact me with any questions, and I will be happy to help with the preparations you need to bring in a new receptionist. My email is [email protected], and my mobile number is 999-999-9999.
Mr. Ramesh Nagar
I am writing to formally notify you of my resignation from my position at the company. I was recently offered a new opportunity with a company located very close to my home, and I have decided to take their offer. At present, I spend several hours a day commuting and this new job opportunity will allow me more time with my family outside of work. My last day of employment with the company will be May 30th of this month.
My years at the company have been some of the best days of my life. I will miss my job and the incredible colleagues I have had the pleasure of working with throughout the years. I cannot thank you enough for the opportunities and experiences you have provided me during my time with the company. I appreciate the support and thank you for understanding my situation, and I wish you all the very best. Please let me know if I can be of any support during the last few weeks of my time here.
Your Typed Name
Hope this article was helpful to you in getting the complete information on how to write a resignation letter. For more such informative and entreating articles, you can refer to Elawoman blogs. You can also refer Elawoman blogs for information on infertility treatments. For any query, feel free to call and discuss on the given number: +917899912611.
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